How we use your information
Aberdeen City Council collects the information about you in the allotment application form to let you know which allotment you have been offered/allocated, to provide you with your lease for the allotment, and for administrative purposes (e.g. for raising invoices).
Within the Council, this information will be shared with the Council’s Contact Centre who will process the allotment application forms. This information will also be shared with the Council’s Finance Department so that they can raise invoices, and the Council’s IT Department, who have access to the allotment database in order to create reports.
If you are successful and are allocated an allotment that has an Allotment Site Representative/Association you will then be asked if you are happy for this information to be shared with the Allotment Site Representative/Association. Sharing the information with the Allotment Site Representative/Association is entirely your choice.
How long we keep your information for
We will keep this information while you are waiting for an allotment and for a period of 5 years after your allotment has been relinquished or terminated.
You have rights in relation to your data, including the right to ask for a copy of it. See the Your data page for more information about all the rights you have, as well as the contact details for the Council’s Data Protection Officer. You also have the right to make a complaint to the Information Commissioner's Office if you think we haven’t handled your data properly.
Our legal basis
Wherever the Council processes personal data, we need to make sure we have a legal basis for doing so in data protection law. The Council understands our legal basis for processing personal data in relation to your application as Article 6(1)(b) of the General Data Protection Regulation. This is because it is part of our legal contract with you to allow you to lease the allotment you have been allocated.