How we use your information
Aberdeen City Council collects and records the information in this form in order to process your application. This involves forwarding your application to Police Scotland and receiving, in response, information about your criminal convictions. In some circumstances, the Council will share information provided by you with other Council services including Legal Services, Planning and Building Control and Waste and Recycling; other agencies including Scottish Fire & Rescue Service, Scottish Water; and other local authorities and officers authorised by other local authorities.
Your application may be granted under delegated powers or may require a decision to be taken by the Council’s Licensing Committee. Any application recommended for refusal will be reported to the Licensing Committee for determination.
If your application is considered by the Licensing Committee, the Council will share your information with the members of the Committee determining your application. The Committee meeting agenda, minutes and accompanying papers including limited details of your application, provided it was not deemed confidential, are published on the Council’s website indefinitely. If the Committee has deemed your application confidential and considered it in private, the minute which is published will be anonymised.
How long we keep your information for
If your application is granted, the Council will keep your application and some supporting documentation, for two years after the expiry of your licence. If your application is refused, your application and related documentation will be destroyed two years after the date of the licence refusal.
You have rights in relation to your data, including the right to ask for a copy of it. See the ‘Your data’ page https://www.aberdeencity.gov.uk/your-data for more information about all the rights you have, as well as the contact details for the Council’s Data Protection Officer.
To exercise your legal rights about the way the Council handles and uses your information or to make a complaint, please see the page ‘Exercise your information rights’ at https://www.aberdeencity.gov.uk/services/council-and-democracy/access-information/exercise-your-information-rights
Our legal basis
Wherever the Council processes personal data, we need to make sure we have a legal basis for doing so in data protection law. The Council understands our legal basis for processing personal data in relation to your Application for a Relevant Permanent Site Licence as Article 6(e) of the General Data Protection Regulation (GDPR) in that the Council is carrying out its public task under the Caravan Sites and Control of Development Act 1960 and the Licencing of Relevant Permanent Sites (Scotland) Regulations 2016.
In relation to information about your criminal convictions, the Council additionally has a legal basis under Article 10 of GDPR in that the Council is exercising its function under the Caravan Sites and Control of Development Act 1960 and the Licencing of Relevant Permanent Sites (Scotland) Regulations 2016.