How we use your information
Aberdeen City Council collects the information about you in this form in order for you to apply for a garage, garage site, and parking space, to manage any tenancy that you may be offered, and to collect information about trends.
The information you provide for will be used for the following purposes:
- To determine whether you are eligible for a garage, garage site, or parking space.
- To determine the appropriate list your application will be added to and your priority on the list.
- To assist and manage any allocation of suitable garage, garage site, or parking space.
- To provide support to enable you to keep/maintain your garage, garage site, or parking space (for example for repairs, lock changes, or support if you are in arrears).
The information you provide may be shared with relevant Aberdeen City Council committees and sub committees, where necessary for taking decisions in respect of your application.
Any lease of a parking space, garage, or garage site is dependent on the relevant V5 form and insurance certificate being provided to verify the registered keeper of the vehicle and the insurance arrangements in place.
How long we’ll keep your information for
Following your application, your information will be stored electronically. Your information will remain in our system while you are on a waiting list for a garage, garage site, or parking space.
If you are allocated a garage, garage site, or parking space your records will be kept securely and regularly updated during your tenancy with Aberdeen City Council. Your records will be kept securely for 7 more years from the close of your tenancy, or the last acknowledgement of debt, or the most recent contact with housing services, whichever is later.
If, for any reason, you are no longer on the waiting list for a garage, garage site, or parking space we will retain your application information for a further 7 years from the time your name is taken off our waiting list.
You have rights in relation to your data, including the right to ask for a copy of it. See the Your data page for more information about all the rights you have, as well as the contact details for the Council’s Data Protection Officer. You also have the right to make a complaint to the Information Commissioner's Office if you think we haven’t handled your data properly.
Our legal basis
Wherever the Council processes personal data, we need to make sure we have a legal basis for doing so in data protection law. The Council understands our legal basis for processing personal data in relation to your application as Article 6(1)(e) of the General Data Protection Regulation. These are activities which the Council undertakes as part of its public task which enables it to provide housing and other related facilities such as garages, garage sites and parking spaces, under the Housing (Scotland) Act 1987.