How we use your information
Aberdeen City Council (ACC) collects personal data and information about your child’s circumstances in this Child’s Plan. The information held in the Child’s Plan helps us to assess, plan, coordinate and quality assure the supports available to your child. All of this is done in partnership with you including any decision made. In some cases, information will be added to our records using automated processing, to speed up the time it takes to deal with simple processes. Decisions about your child are not made using automated decision-making.
ACC will only share information (other than in child protection situations) in order to access support from one or more partners agreed with you. The partners you have agreed to share information with are listed on page 2 of the Child’s Plan. An agreement is in place between Police Scotland, NHS Grampian, Moray Council, Aberdeen City Council and Aberdeenshire Council which governs how data is shared between these partners.
How long we keep your information for
We will keep this information for a period of 5 years from the maximum school leaving age of your child's data, as required by The Pupils’ Educational Records (Scotland) Regulations 2003, unless we have a legal responsibility to keep the information for a longer period of time.
ACC will keep anonymised data beyond this period for the purposes of auditing service provision and quality assurance.
You’ve got legal rights about the way the Council handles and uses your data, which include the right to ask for a copy of it, for inaccurate data to be updated/amended, and to ask us to stop doing something with your data.
See more information about all of the rights you have and details of how to contact the Council’s Data Protection Officer.
You also have the right to make a complaint to the Information Commissioner’s Office. They are the body responsible for making sure organisations like the Council handle your data lawfully.
Our legal basis
Aberdeen City Council is the Data Controller for this information about your child. Wherever the Council processes personal data, we need to make sure we have a legal basis for doing so in law. The Council understands our legal basis for processing personal data in relation to a Child’s Plan as part of our public task under the Education (Scotland) Act 2018, Education (Additional Support for Learning) (Scotland) Act 2009 and the Children and Young people (Scotland) Act 2014. In carrying out this function the Council is also likely to process special categories of personal data. The Council understands our legal basis for doing so as because processing is necessary for reasons of substantial public interest.