Your data: Early Learning and Childcare Application

How we use your information

Aberdeen City Council uses the information you provide about you and your child to assess your application for an early learning and childcare place, the suitability of that setting for your child’s needs, and for planning for the early learning of your child. We will also use the information you provide to keep in touch with you about your application where required. 
You have also submitted information about your child carer. It’s up to you to make them aware that you have given us their name, address and contact number.  

If your child’s Health Visitor contacts us to ask if you have made an application on behalf of  your child or to ask for an update on the status of your child’s application, we will share this information with them.

If you have submitted a Professional Support Application, we will use that information and the information your provide here to assess whether your child would benefit from professional support.    

If you have submitted an application requesting to defer your child’s entry to Primary 1 we will share that information and the information your provide here with the Deferred Entry Panel, who determine requests. The Deferred Entry Panel is a multi-agency panel consisting of members our Education service and a Health professional who meet to assess if deferred entry would best meet the need of your child.  

How long we keep your information for

We will keep this information for 2 years from the date of the application. We will keep anonymised data beyond this period for the purposes of performance reporting to assess uptake of the service and service planning. 
We are still keeping early learning and childcare applications made in the last 7 years and have a project underway to implement the disposal of those applications so that we don’t hold your personal information for longer than is necessary.  

Your rights

You have rights to your data, including the right to ask for a copy of it. For information about all of the rights you have please visit Your data. You also have the right to make a complaint to the Information Commissioner’s Office. That is the body responsible for making sure organisations like the Council handle your data lawfully. 

Our legal basis

Aberdeen City Council is the Data Controller for this information about you. Wherever the Council processes personal data, we need to make sure we have a legal basis for doing so in data protection law. The Council understands our legal basis for processing personal data in as Article 6(1)(e) of the UK General Data Protection Regulation. This is because providing the entitlement to Early Learning and Childcare is part of our public task under the Children and Young People (Scotland) Act 2014.  In carrying out this task, the Council is also likely to process special categories of personal data. The Council understands our legal basis for doing so as Article 9(2)(g) of the UK General Data Protection Regulation, because processing is necessary for reasons of substantial public interest.


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