How we use your information
Aberdeen City Council collects and maintains information about you and your child for the purposes of assessing your application for music tuition, for providing any resulting tuition and if required, for the provision of a loaned instrument.
Your data will be stored on secure servers within the EEA by our suppliers Firmstep Ltd and on servers maintained by Aberdeen City Council in our local data centre with BrightSolid.
How long we keep your information for
We will keep this information for as long as your child is receiving music tuition or remains on the waiting list, and for 7 years after your child stops receiving tuition. We will keep anonymised data beyond this period for the purposes of auditing service provision and quality assurance.
You have rights to your data, including the right to ask for a copy of it. See more information about the rights you have, how they work in practice, and the contact details of our Data Protection Officer. You also have the right to make a complaint to the Information Commissioner’s Office. They are the body responsible for making sure organisations like the Council handle your data lawfully.
Our legal basis
Aberdeen City Council is the Data Controller for the information you provide. Wherever the Council processes personal data, we need to make sure we have a legal basis for doing so in data protection law. The Council considers the provision of the Music Service as part of our public task under the Education (Scotland) Act 1980. The Council understands our legal basis for processing your data as Article 6(1)(e) of the General Data Protection Regulation.
In administering this task, we are also likely to process special categories of personal data. The Council understands our legal basis for doing so as Article 9(2)(g) of the General Data Protection Regulation, because processing is necessary for reasons of substantial public interest.