How we use your information
Aberdeen City Council will use the personal information you provide as part of your submission of a petition to assess the competency of your petition. If the petition is found to be competent, it will be submitted to the relevant meeting of the Council and Committee. This activity is in accordance with the Council’s Terms of Reference.
In processing your petition, the Council will share the information you have provided with the members of the Council and Committee to which you have made your petition is to be heard in respect of an item on its agenda. Any personal information such as email address, telephone number will be redacted, however your name and address will be shared.
Any petition determined as incompetent will not be processed or published on the Council and Committee agenda. The petition, along with any correspondence will be deleted immediately.
In processing competent petitions, the Council will publish this information within the relevant Council and Committee agenda on the Council’s website and this will be retained permanently on the Council’s website.
In preparing the agenda for a Council, Committee or Sub Committee meeting, the information provided to us in a petition is uploaded to our electronic committee management system which enables the publishing of the agenda on the Council’s website and is retained on this system in accordance with procedure and timescales referred to below.
How long we keep your information for
Following conclusion of your petition, whether by withdrawal or consideration by the Committee:
- A copy of the request will be retained in the agenda in accordance with the Local Government (Scotland) Act 1973 and publically available on the Council’s website permanently;
- A minute of the meeting including the terms of your request for petition and your name and address will be retained permanently and published online; and
- All other hard and electronic correspondence in respect of your request will be deleted following the Committee meeting at which your request was heard.
You’ve got legal rights about the way the Council handles and uses your data, which include the right to ask for a copy of it, and to ask us to stop doing something with your data. Please email the Council’s Data Protection Officer on DataProtectionOfficer@aberdeencity.gov.uk or write to:
Legal and Democratic Services
Business Hub 6
Level 1 South
You also have the right to make a complaint to the Information Commissioner’s Office. They are the body responsible for making sure organisations like the Council handle your data lawfully.
Our legal basis
Wherever the Council processes personal data, we need to make sure we have a legal basis for doing so in data protection law. The Council understands our legal basis for processing personal data in relation to petitions as 6(1)(e) of the General Data Protection Regulation. This is because this activity is part of our public task, under the Local Government (Scotland) Act 1973.