Your data: planning applications - comments and letters of representation

How we use your information

Aberdeen City Council collects, maintains and automatically processes information about you for the purposes of processing your comments / letter of representation in connection with determining the associated planning application.

The planning application and supporting documents, including all comments made about the application, may be viewed by members of the public at our offices, as required by the Town and Country Planning (Scotland) Act 1997 and supporting regulations.

A copy of your comments / letter of representation showing your name and address but with signatures, personal email addresses, and telephone numbers removed, will be open to public view on the Council’s website, according to the usual practice of this authority.

Should it be necessary to present the planning application to the Planning Development Management Committee, copies of your comments / letter may be circulated with the papers for the meeting, or made available for inspection on the day of the meeting. If you withdraw your comments / letter they will be removed from our website and they will not be taken into consideration when determining the application. If we receive a withdrawal prior to the Agenda being published for Committee we will not publish the withdrawn comments / letter.

How long we keep your information for

Your comments / letter will be kept on file for ten years from the date of the determination of the application, or ten years from the determination of any subsequent appeal or enforcement action. This is in accordance with the terms of the Town and Country Planning (Scotland) Act 1997 and supporting regulations.

Your rights

You have rights in relation to your data, including the right to ask for a copy of it. See the Your data page for more information about all the rights you have, as well as the contact details for the Council’s Data Protection Officer. You also have the right to make a complaint to the Information Commissioner's Office if you think we haven’t handled your data properly.

Our legal basis

Aberdeen City Council is the Data Controller for this information. Wherever we process personal information we need to make sure we have a legal basis for doing so. The Council understands our legal basis for processing this information as Article 6(1)(c) of the General Data Protection Regulation as this is an activity we are legally required to carry out under the Town and Country Planning (Scotland) Act 1997 and supporting regulations.

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